Grafton Falls News

Microsoft Funny Errors

Account Balance in Dynamics GP When Past Years Are Not Closed Yet

This is known Accounting system puzzle and dilemma, related to the Accounting theory – if you do not close the Year in your General Ledger, your P&L accounts balances are not folded into Retained Earnings and BS accounts do not get their current year beginning balances.  As side effect, your Balance Sheet report (either in Great Plains Advanced Financials, or in FRX or even in Microsoft Management Reporter – actual for newer version Dynamics GP 2010/11.0) is not showing opening balances for the account of Balance Sheet origin and the report doesn't obviously produce correct results.  Please, add to the problem the fact, that you do not really want to close the year on the January first, as customer checks are still coming and you need to verify P&L and Balance Sheet report for the last year in order to compile your tax return for the company (where you need the options to be able to compile and post General Ledger correction transactions, just in case of accounting errors).  We recommend you the solution -0 deploying Alba Spectrum Balances Brought Forward add-on.  Let's review the details:

1. Virtual Year Close, versus real closing, where the year going into history final transactions go into custom tables in General Ledger.  This is obviously the imitation, but it allows you to show correct Account Summary Inquiry results for BS accounts for the current year (even if the past year is still open in Great Plains).  This module is programmed in Dynamics GP Dexterity, it requires custom tables creation, and simple Dexterity chunk file integration (and of course you need to purchase it from Alba Spectrum to get registration key).  What the module really does – it closes the year based on the calendar or fiscal year date, posting closing year transaction to the custom tables

2. Where you could see the opening balances?  In GL Account Summary Inquiry and plus in GL Trial Balance Summary and Detail Reports (you will need to open security for the users for these reports accordingly)

3. What would be the work around if you do not want to implement BBF module?  Well, procedural way is not too difficult, you can simply make a backup of your production company and restore into the newly created company (in Dynamics GP Utilities) and close the calendar or fiscal year there somewhere in the beginning of January.  If you do so – you can remap FRx Balance Sheet report to this historical company.  The funny things, however, when you need FRx Balance Sheet for the new year, you would need to repeat the process again, as you have probably accumulated more revenue and expenses associated transactions in your real production company

4. Versions supported.  The version, compatible with Dynamics GP 2010/11.0 is just released in December 2010.  Also, several historical versions are supported: Dynamics GP 10.0, 9.0, 8.0, 7.5, 7.0.  For earlier versions Dexterity chunk should work, but there is some variety in the database platforms: Microsoft SQL Server 2000/7.0, 6.5, Pervasive SQL Server 2000/Btrieve, Ctree.  In this publication we recommend you to call us and not to make over promising commitments

5. What happens when I close the historical year in Great Plains Dynamics GP?  Well, BBF module will recognize this fact and it will go back to the general Great Plains General Ledger Business Logic

About the Author

Andrew Karasev, Alba Spectrum Group, http://www.albaspectrum.com [email protected] 1-866-528-0577, 1-630-961-5918, serving GP customers USA and Canada Nationwide: California, Minnesota, New York, Quebec, Ontario, Illinois, Texas, Georgia, Arizona, Nevada, Virginia, Florida, new Mexico, Iowa, Indiana, Alaska, Hawaii. Local service is available in Houston/Dallas: Richmond, Rosenberg, Katy, Galveston, Sugar Land; in Chicago: Naperville, Aurora, Plainfield, Romeoville, Batavia, Downers Grove, Schaumburg, Rockford, Elgin, Crystal Lake, Joliet, Hinsdale, Lisle, Montgomery, Oswego

Computer having random shutdowns and restarts?

My computer was having problems and acting kinda funny so I reformatted it and reinstalled all the drivers. I have an NVIDIA GeForce FX 5500 graphics card and I downloaded the newest drivers for this from their site. Now my computer will randomly shut down and restart. It doesn't seem to matter what I am doing at the time. I do send the report to Microsoft and the report I get back states that the stop error is caused by a video adapter device driver.

Might be a hardware problem, sounds like a driver issue, go to driver magic.com and let them run a check to update all drivers in your machine, then go to trend micro.com, and do a house call on your machine, this checks for registry errors, and resort and straightens out most of the problems ailing your machine, and both of these are free.

Microsoft Funny Errors
Microsoft Sam reads Funny Errors AKA Part 3

How to Keep Computer Virus Free?

Almost all the computer users are familiar with the word computer virus. But what exactly a computer virus is? Simply speaking, this is a small software program that hinders computer operation. Computer viruses have immense power and they may corrupt or delete data on a computer. Viruses mainly spread from one computer to other computer via internet. Computer viruses are also easily spread by attachments in e-mail messages. They can also be disguised as attachments of greeting cards, funny images as well as audio and video files. Sometimes they are also hidden in pirated software as well.

Are you thinking how to protect your computer against viruses? There are a number of way outs by which you can keep computer viruses at bay. Some of the most useful tips are given below:

•    First and foremost turn on the firewall on your computer.
•    It is a must to keep the operating system of the computer up-to-date.
•    Install a good antivirus software on the computer and update it regularly.
•    It is also suggested to install updated antispyware software.

How to understand whether the compute is virus affected or not?  There are various symptoms with which you can understand that your computer is infected. But the most important thing is that you can get these indications due to hardware or software problems as well. So, it is better to get in touch with a remote computer repair company to ensure whether the system is virus affected or having some software or hardware problem. However, following is a list of some common symptoms:

•    The computer is running slower than usual.
•    The computer crashed without any prior notice.
•    The computer restarts on its own.
•    The computer is getting restarted while booting.
•    Applications on the computer are not performing properly.
•    Computer hard drives are inaccessible.
•    Operating system is giving unusual error messages.
•    The computer is displaying distorted menus and dialog boxes.
•    You are unable to install an antivirus program.
•    A program is not there is not in the computer, although you didn't uninstall it.

Now if your computer is infected by a virus what will you do. Don't worry! There are ways to remove viruses and run your computer smoothly. You can consult a computer support service provider for virus removal support or else you can try some simple things on your own. Let's have a look at what you can do to remove a computer virus.

•    Update the operating system.
•    Update the antivirus software and perform a thorough scan of the computer.
•    You can also download, install, and run the "Microsoft Malicious Software Removal Tool."

Sometimes, the viruses are so strong that even after performing the above mentioned steps, the problem persists. It is also seen that the virus is creating a hindrance to install antivirus or run a complete scan. Formatting the hard disk is the one and only solution. In these cases, consulting an expert is the best solution.

About the Author

To troubleshoot computer virus problem and offer you hassle-free computing experience, there are many computer services company.

Microsoft Funny Errors