Microsoft Mpp Converter
Microsoft Mpp Converter
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It is the new generation replacement of Microsoft Project. It enables all the facilities like open, print, export, view, customize and show project plans that are available with it without installing the Microsoft Project. All the technicalities that a Microsoft Live project is known for are available in the Project Viewer.
It can be used to share project plans, utility plans etc with the team without incurring any extra investment of any sort. There is nothing extra to download or install before using this facility.
This works effectively on Windows 2000, XP and Vista Versions. It also supports MPP files (.mpp) on the versions of Microsoft 98, 2003 and 2007 in addition. However these files have a limited capacity of 100. These are used at a large scale for personal, student or nonprofit organizations since the utility is not large in such institutions.
There are a load of additional features available that make it more appealing to the user. For example the technology used to code colors so that the task status can be known from a mere glance is commendable. Options such as Gantt Charts, time scaling and different lay outs make it more user friendly to use.
All the MS projects (designed on MS platform) are supported with custom fields if any. During session closure a back up is taken for the file views to enable its restoration at the next immediate open. Automation of changes and updating of views are taken care of. The facility of resource information table is also enabled. All the columns in a view are configurable.
Certain users need to select columns for data analysis. This is facilitated in the Project Viewer. One can view the Bugzilla databases on a live basis. Even customization to evaluate the bugs if any is also provided. An option to switch quickly between filters of the views is also enabled. All this can be launched from mpp viewer.
There is an option of Tree View to look for any hierarchy available. There is a Project View Bar on any information about the project. The entire project description is found in the bar. There is another option of detaching views from one another. This can be done for views that were related when the project plan was prepared and then later decided to be modified. In addition to these up gradation of features is also possible.
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Microsoft Mpp Converter
Does Microsoft Project overwhelm you? In 7 short lessons and less than a day, you will confidently start using it to your advantage
ne of the most critical aspects of successfully executing a project is planning it, and planning must involve both tasks and resources. In addition, it is not enough to simply create a plan and start executing tasks without properly tracking the progress. Proper project reporting to all stakeholders involved is an equally important part of project delivery.
Many tools that help with project planning and execution mechanisms are freely and commercially available. They range significantly in terms of the features they present and in terms of their ease of use. While ease of use is an important factor, it must not be at the expense of successfully planning, tracking and reporting a project progress. A decision on the tool to use is also dependent on the project size.
After working with a variety of tools, we have found that although Microsoft Project involves a lot of complexity and has a steep learning curve, it provides with comprehensive planning, tracking and reporting features. MS Project has built-in visual reporting features; MS Excel is also a useful application in providing custom visual reports. Various PDF tools help present these reports in a professional manner.
KEY ELEMENTS
The key elements of planning, tracking and reporting a project using MS Project are:
- Calendar setup
- Task planning
- Resource allocation
- Resource leveling
- Report generation
APPLICATIONS
Various applications we used for the purpose are:
- MS Office Project 2007 (for task and resource planning and for creating reports)
- MS Office Excel 2007 (for creating visual reports using the reported data from MS Project)
- PrimoPDF (for converting the MS Project reports into PDF documents)
- PDFill PDF Tools 5.0 (for creating a single reporting document using the information generated from MS Project and MS Excel)
ASSUMPTIONS AND CLARIFICATIONS
It is assumed that the person using this tutorial has basic familiarity with creating tasks in MS Project and using MS Excel. As such, to avoid this article becoming a tutorial on MS Project and MS Excel, such details will not be presented here. Also, many options (menu items and features) in MS Project can be accessed in multiple ways from multiple locations within MS Project. Instructions are provided to access and use these features in one particular way and not in all available ways.
GENERAL STEPS
- Open MS Project.
- Save the file as [ProjectName]_rev[RevisionNumber].mpp or use any naming convention that will be self explanatory and the future versions can be named consistently.
- It is important that the calendar options be setup prior to defining tasks and assigning resources; otherwise, the effort and duration calculations will go wrong and it is not easy to rectify this later.
Note: If you wish to make the file compatible with older MS Project versions, select “Microsoft Project 2000-2003 (*mpp)” in the “Save as type” drop-down in the box that opens on clicking “Save As…” under the “File” menu. Please note that this may result in some features being lost.
Note: Task and Resource calendar options can be setup during task setup and resource allocation.
Next Article in this Series
Lesson 1 - Setup Calendar(s)
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Microsoft Mpp Converter
