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How to Select the Best Web Conferencing Service for Your Business

Today's conferencing market is flooded with not only thousands of web conferencing providers, but an even greater number of web conferencing services, making it difficult to sift through the masses to find the best pick for your unique business needs. Luckily, our team at ConferenceShopper.com came up with a few steps to take in order to ensure you find the correct provider and service(s) for your business.

To start, you should understand your options. Web conferencing solutions are diverse – most offer the same general features, however some offer specialized features exclusive to that provider. For example, typical features most web conference providers offer include:

• Desktop and file sharing – essential to any successful web conference, desktop and file sharing help ensure all of your participants are on the same page and viewing relevant information while you present
• Management options – include automatic reminders, email templates, and follow-ups to take the stress out of planning and assembling a conference; some providers even offer integration with Microsoft Outlook to simplify scheduling meetings and distributing invites
• Conference recording – for participants unable to attend due to illness, time differences, or any other reason, you can record your live meeting and make it available for playback at a future date
• Whiteboarding – allows participants to collaborate in real-time with one another by drawing or writing on a virtual whiteboard
• Private sub-conferences – let you speak privately with only the attendees you choose (for example, if you are hosting a web conference with one of your business's satellite offices and a prospective client, you can privately speak with your satellite branch in real-time without disrupting the presentation
• Instant feedback – surveys, polling, and question and answer sessions provide you with quick feedback, at the conclusion of your conference, some providers also offer reports and individualized statistics

Where conferencing providers and their services differ most is in regards to the maximum number of participants allowed during a conference; often subscription based services limit the maximum number of participants allowed in each meeting. Services like InterCall Unified Meeting provide web conferencing for small groups from 2 to 125, while WebEx Event Center, for example, accommodates up to 3,000 participants.

It is also important to find out what software each provider and their services require. Ideally you should look for something that works with what you already have. If you're starting from scratch then you should determine what software you prefer to use daily, and find a service that can support it.

When it comes time to make the big decision, go over everything you've discovered about your prospective web conferencing candidates and narrow down the list as much as possible. Once you get down to a handful of services/providers look for reviews – there's no shortage of opinions out in the market, and while you should take each with a grain of salt, they can offer some very interesting and informative points that could be pertinent to you and your needs.

About the Author

Andy Jacobs
For more details pls. visit:
http://www.conferenceshopper.com/

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Moving Meetings Online with Live Meeting using Microsoft's Business Productivity Online Suite

Gotomeeting - The Online Meeting Solution

Having to travel to conferences and meetings held in distant locations is a thing of the past, thanks to technology developed by Citrix Online that allows for holding meetings over the Internet. GoToMeeting is a peerless online meeting software. It has an easy to use and intuitive user interface that allows you to forget about the technology and instead focus on the meeting. You can start a meeting and conduct it professionally with very little training. This means that with GoToMeeting you won't be wasting precious time trying to learn how to host an online meeting, you will be up and running in no time at all.

What can you do during an online meeting? You can demonstrate new products to potential clients, share slideshows, collaborate with colleagues, or edit documents together. You can conduct online meetings with the same in-person features available to you as when you are holding the presentation in front of a live audience. In a conference room you might use a white board or chalkboard to demonstrate specific information. With GoToMeeting you use your computer to draw, highlight and point to items of interest on the screen. All meeting attendees can follow your presentation in real time.

Having more than one presenter is another possibility with a real time GoToMeeting enabled online meeting. Several presenters can handle the keyboard and mouse control, and you can instantly change the presenter so that any meeting participant can present to the rest of the group.

There are many times when it would be beneficial to record and save a meeting. Maybe you are conducting a training session that all new employees will need to attend regardless of when they are hired. Or you may have individuals who are unable to attend a scheduled meeting. Whatever the reason for needing to record and reuse a meeting, you won't find GoToMeeting wanting. It allows for full meeting recording and playback.

GoToMeeting also gives you privacy by making it possible to share specific applications with meeting attendees, rather than all the applications and files on your computer. For your convenience GoToMeeting is fully integrated with the most popular applications on your desktop or laptop, including Microsoft Office, email and instant messenger programs.

When you create a meeting in GoToMeeting you can also use the free audio bridging service. The meeting information sent beforehand to your target audience will include a phone number that attendees dial to connect to the meeting. All participants can speak to one another during the presentation. There are no additional charges, but the standard long distance rate for each caller does apply.

Who can attend an online meeting with GoToMeeting? Everyone with reasonably fast access to the Internet, whether on a PC or a Macintosh, can attend a GoToMeeting meeting or web conference. The demands made on your Internet bandwidth are modest by any standards.

Whether your attendees are located next door or in another country don't matter in any way. Testing the software is risk free. You will only be able to tell if GoToMeeting is right for you by using the thirty-day free trial and scheduling and conducting your own meetings.

About the Author

Bryan Jackson writes articles about new technologies.
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or
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